Who Owns an Object?

Ownership of an object can either be granted by the user who created the object or taken by a user who has been granted the proper privileges. Note that the owner of an object or folder cannot automatically access the object or folder. To access an object, the user must have the proper permissions assigned in the object or folder's "Permissions dialog."

By default, the user who creates and saves a catalog object to either My Folders or a Shared folder owns the object. An object in My Folders cannot be assigned to another owner unless the object is moved to a Shared folder and the Administrator assigns the privilege allowing the owner to reassign ownership. After this privilege has been granted, the ownership of the object can then be assigned to another user, group, or role that displays in the "Permissions dialog." For example, suppose Employee A is a content designer and has created a dashboard for the Marketing department. Employee A completes the dashboard, saves it to the Marketing Department's Shared folder, and assigns ownership of the dashboard to Employee B, who is a marketing manager and responsible for updating the dashboard. For more information about assigning ownership, see "Assigning Ownership of Objects."

In some situations a user or member of a group or role must take ownership of objects located in a Shared folder. In this case, the user who wants to take ownership must be assigned the proper privilege to complete this task. After these privileges are granted, the user sees the "Take Ownership of this Item" and the "Take Ownership of this item and all subitems" options in the "Properties dialog." For example, suppose that Employee A has been granted the proper privilege to take ownership of objects and folders. When Employee B, who owns several catalog objects, leaves the company, Employee A can now access the "Properties dialog" for these objects, take ownership of the objects, and reassign ownership of the objects to Employee C. For more information about taking ownership, see "Taking Ownership of Objects."